ETCS/OLS Academic Leadership Committee
Meeting at 9:00 am - 10:00 in ET 206
May 16, 2006

Present: Bob Barrett, Hal Broberg, Mary Jane Casiano, Carol Dostal, David Erbach, Paul Lin,
Kim McDonald, Sarah Merchant, Ken Modesitt, Ken Perry, Carlos Pomalaza-Raez,
Gerard Voland

ETCS/OLS Business Manager: Gerard introduced Norman Greenberg, Business Manager for Arts & Sciences, who will be assisting us during this time without a business manager. Dianne Bezdon is leading this search.

Gerard emailed ALC members a copy of “General Guidelines for Purchasing Goods and Services for ETCS” written by Norm. Norm said that the department chairs will be accountable for managing their accounts - he will assist if needed. Norm can be contacted by email at greenber@ipfw.edu or by calling his office at 1-6159. According to Gerard, the role of the new business manager will be to 1) keep us in the black and 2) to see that we follow PU and IPFW policies. Norm distributed a copy of his job description for review and to provide information of what a business manager does.

Norm also said that the business manager will not have signature authority on department accounts. The chair will be responsible for their accounts - if a backup is needed, someone within the department will need to be appointed.

Diann will do an on-site inventory on the P-Cards. Each department will have their own P-Card. Hospitality cards will be maintained by the business manager. Invoice vouchers will be audited by Norm. Travel Form 17s & Reimbursement Form 25s require the chair’s signature (also dean’s if request is for the chair or is for international travel).

Norm distributed a five-year spreadsheet showing the history of available and budgeted funds for each department as an ideal of what can be provided by the business manager.

Faculty Merit Raises: Gerard will email faculty salary information to the chairs. The chairs may tell the faculty this information telling them that this is what has been proposed pending final approval. Salary letters will be distributed later.

Student Services: Sarah provided several updates:
-The Spring Campus Visit Day was well attended and well represented. There were 282 students and 283 family/friends. Sarah thanked the departments for their participation.
-On-behalf of Penny, Sarah noted that any time there is a curriculum change, she needs to know to update CAPP.
-Sarah asked for patience and understanding as she advises transfer and adult returning students.
-A flyer on the layout of morning and afternoon sessions for SOAR was distributed. Sarah pointed out the department-specific presentation time is also during the advising and registration times.
-“Know Your Choices” flyer was distributed. It shows other options in place of ENG-R150 and ENG-P131. Sarah was asked to check on when the IDIS courses were to be offered (unclear) and find out if ENG-P131 requires the notation “No credit toward any degree at IPFW.”
-An updated list of learning community courses was distributed. Letters have been mailed inviting students to register early.
-Sarah reminded everyone to complete and return the survey mailed by Publications.

Outreach Activities: Carol distributed a flyer about their next InSITE Challenge for high school students which will be on Wednesday, May 17. Carol’s plan is to have five challenges next year and she will be planning these this summer - if interested, please contact Carol.

The next ALC meeting will be on Tuesday, June 6, 2006 at 9:00 am - 10:00 am in ET 206. (It is the first day of SOAR which will be a morning session - students should be arriving between 10:00-10:30 am).

Respectfully submitted,
Mary Jane Casiano, Secretary